021 851 2683 merand@telkomsa.net

Job / Vacancy Application

Job Title: Portfolio Manager (Property)

Sector: Property/Body Corporate/Home Owners' Association

Location: Stellenbosch

Town / City: Stellenbosch

Basic salary range: R18 000 CTC

Job Type: Perm

Portfolio Manager (Property)

PORTFOLIO ADMINISTRATION
* General office Administration
* Portfolio Administration: Bodies Corporate, Home Owners Associations, and other community schemes
* Diary Management: Scheduling of appointments
* Attending Trustee and General Meetings
* Taking minutes
* Typing of minutes
* Submit minutes for review by Manager within 3 working days of meeting
* Attending to matters arising from meetings
* Assisting owners with queries
* Assisting trustees on matters applicable to scheme
* Meetings with Building Managers
* Cell-to-gate registrations of owners or there tenants
* Keep scheme information in Permanent Folder (on server) in a neat an organised fashion
 
COMMUNICATION
* Ensure an effective and professional communication strategy with trustees / owners
* Communication with all role players where required (legal /financial/Repairs & Maintenance)
* Typing of all correspondence to owners on trustee instruction
* Follow-up on complaints and provide feedback to Trustees where required
* Notices of Trustees Meetings and Annual General Meetings and the Minutes thereof
* Timely distribution of notices and minutes
* Dealing with daily correspondence
* E-mail management (respond within 24-hours on emails)
* Liaising between departments and Trustees
* Sending of communication through in-house systems and Portal
 
REPAIRS & MAINTENANCE
* Feedback to R&M Department after meetings on R&M matters
* Instruct R&M Department to Open job cards if necessary
* Liaise with R&M Department as necessary to arrange for access to Common Property, units or other
* Seek approval in Meetings from trustees/caretaker to pay completed R&M jobs
* Attend monthly site inspections with R&M
* Attend site meetings with trustees if required
 
ACCOUNTING / FINANCIAL
* Communicate with and give instructions to Finance Department after Meetings or as per Trustee instructions
* Submitting invoices for payments
 
FORWARD CV: merand@telkomsa.net
Only shortlisted candidates will be contacted

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